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In Outlook Web App, we could not copy & paste an appointment/meeting to another calendar or an another day. Regarding this feature, you may leave your feedback in Outlook on the web UserVoice where the product team monitor the request of users.

Expression A variable that represents an AppointmentItem object. This Visual Basic for Applications example creates an email message, sets the Subject to 'Speeches', uses the Copy method to copy it, then moves the copy into a newly created email folder named 'Saved Mail' within the Inbox folder. If you want to convert it to a Teams meeting, click the “Teams Meeting” button in the meeting request. Create a Meeting in the Outlook Web App. To create a meeting directly from an email in the Outlook web app, click on the email so it’s open in the preview pane or double-click the email to open it fully. Click the three-dot menu icon in. To copy all the attendees regardless of the responses, the method 1 is the most convenient. Firstly, go to your calendar and double click the source meeting. Then in the open meeting window, you can click into the “To” field and press “Ctrl + A” to select all the recipients. Next right click and choose “Copy” from the context menu.

Is it possible to print the attendee list of a meeting together with the information whether they accepted the meeting and/or showed up?

Outlook only offers limited support for this or not all. There are several workarounds possible depending on which information you need.

Printing or copying only the attendee list

A regular print of a meeting item will include all the addresses or names that the meeting has been sent to.

If you want to copy this list for use in another application (like in a Word document with the meeting results), you can open the meeting and copy the names/addresses from the “To” field. Don’t forget to include the name of the meeting organizer him-/herself ;-).

Copying the attendee list with responses

Outlook 2007 and previous do not allow you to copy the attendee list directly to another application without an add-in (see printing section below). A quick workaround would be to take a screenshot and to paste that image into the Word document.

Outlook 2010 and Outlook 2013 do allow you to copy the attendee information for direct usage in another application. To copy the information, open the meeting, expand the Tracking button and choose “Copy Status to Clipboard”. You can now paste the attendee list in another application.

You can copy the attendee responses in Outlook 2010 and Outlook 2013 and paste it in another application.

Note 1: The copied list is tab-delimited and might not be suitable for usage directly in Word. If you paste it in Excel first, then copy from Excel and paste in Word you’ll end up with a table which you can easily format in Word.

Note 2: If you want to update the responses so they will reflect whether they actually showed up or not see; Manual meeting responds tracking

Printing the attendee list with responses

Outlook itself does not include the responses of the attendees when printing the meeting. A workaround would be to use the copy method as described above and print it from the application that you pasted the image or list in.

This above workaround might not be practical if you need to do this a lot and a screenshot image might look quite out of place when used in a professional meeting report.

A more streamlined solution can be achieved when using an add-in called Attendees Print from IMIBO. With this add-in you can…

• … print directly the names of the people who have been invited to a meeting.
• … print directly response status – Accepted, Declined, Tentative, None
• … save/export report directly to Microsoft® Office Word
• … save/export report directly to Microsoft® Office Excel
• … save/export report as RTF file
• … save/export report as Adobe PDF file
• … save/export report as HTML file

You can easily print the meeting details with attendee responses via IMIBO Attendees Print. (click on image to enlarge)

How to change meeting organizer/owner in Outlook?

Let’s say your colleague has sent a meeting invitation to you in Outlook before. But now, he/she is not in charge of this meeting, and you are assigned to take over it. Therefore, you want to change the meeting organizer to yourself. But how? It seems impossible to get it done! However, this article will introduce a workaround to change meeting organizer or owner in Outlook.

Outlook Copy Meeting Invite

Change meeting organizer/owner in Outlook

Change meeting organizer/owner in Outlook

Actually, Outlook does not support to change meeting organizer or owner, except creating a new one. But the following workaround will ease the work of recreating meeting in Outlook.

1. In the Calendar view, select the meeting whose organizer you want to change to activate the Calendar Tools, and then click Meeting > Respond > Reply All. See screenshot:

2. Now the meeting reply window is opening. Please press Ctrl + S keys at the same time to save it, and then close the window.

3. Shift to the Mail view, (1) click to open the Drafts folder on the Navigation Pane, (2) click to select the new meeting reply draft in the mail list, and (3) click Home > Meeting. See screenshot:

4. Now a new meeting is created with attendees, subject, and meeting note of original meeting, please enter the meeting location, adjust the meeting time as you need, and click the Send button. See screenshot:

5. The new meeting with new owner has been sent to other recipients. You can ask the original meeting owner to cancel the original meeting for all attendees.

Outlook Copy Meeting

Demo: change meeting organizer/owner in Outlook

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• To post as a guest, your comment is unpublished.
  You left out the most important part - how do you select the new organizer? Yes it changed, but you have not specified how to decide who the new organizer is, unless all you care about is that it's not the original one.
• To post as a guest, your comment is unpublished.
  Google calendar had better functionality where you as the meeting organiser could simply assign another person to be the 'owner' of the meeting/series, what a complex work around to not solve the problem. Giving someone access to your calendar is an additional layer of complexity that's not necessary. If Outlook could add the functionality to simply swap out the organiser it would be a quick and user friendly fix...
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  This is a MUST HAVE feature for meetings.
• To post as a guest, your comment is unpublished.
  The only sane workaround is for the organiser to delegate calendar authority. A feature to allow redesignating the organiser would allow all sorts of mischief in important meetings, which is probably why it has not been added. We all saw what happened with Zoom meetings, which is why many organisations now use Microsoft Teams.
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  If I follow the above steps, all persons who have already declined the meeting or accepted are back to having not responded yet. Not really ideal.
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  The owner ship of a calendar can be share, so a second person can manage the account of the first. The first person have to delate is complet calendar right or the Outlook admin server (exchange) have to change something on the account.
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  I agree. I am a meeting organizer for more than one meeting. When I am on vacation I need to delegate the meeting to another person so they can run it. One of the meetings will be cancelled if we have nothing for the agenda but my delegate cannot cancel it. I should be able to delegate ownership to someone else if required
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  This should be a basic feature. Not just to transfer one event but reassign management of a calendar when someone leaves. It should not be the original Meeting Organizer who has permission to re-assign the role to a new manager because they are no longer available. Currently the only way to make this transfer generates too many confusing notifications to every attendee of every meeting on the entire calendar. As previously mentioned cancelled also wipes out each conference room reservation so a transfer of manager would be so much better.
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  Mmm, the whole 'ask the original organizer to cancel <his> meeting' is the weakest point:
  our organization will not know that the organizer has to be replaced, before he may be ... well ... unavailable ?
  So practically we will end up having meetings booked twice in agenda's, with one instance being frozen because the original planner cannot change it.
  And when somebody has 'two hats' in an organisation : he's project manager + helpdesk employee.
  Big chance he sends one mail (or meeting request) in his own name 'as the project manager', and another one under a generic alias, say helpdesk@company.
  Of course, being manual tasks, there is a chance to send the meeting request 'as helpdesk', then find the meeting not planned in his calendar (but it ends up in the 'calendar' of helpdesk account) .
  It would be easy to 'take back control' if Outlook (or exchange) permitted this. here the person did not change, but the adress harvesting the acceptance/refusal/demands for reschedule replies is not very practical to manage. It 'd be really nice if we could change that.
  (Yes it happened already, not only in our organisation)
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  Nice thought, but not useful in the real corporate world. I also have a meeting room assigned to this meeting. I now have to coordinate cancelling the original meeting from the original meeting organizer, and then (quickly - before someone else gets to the room) have the new meeting organizer call the new meeting.
  This is a workaround for something that should be a BASIC FEATURE of the tool. The Meeting Organizer should be allowed to re-assign the role to another participant. Problem solved.

  • To post as a guest, your comment is unpublished.
    'The Meeting Organizer should be allowed to re-assign the role to another participant' ... YES

    • To post as a guest, your comment is unpublished.
      exactly ! well said.

      • To post as a guest, your comment is unpublished.
        Exactly. How does this functionality not exist yet?

        • To post as a guest, your comment is unpublished.
          This is extremely frustrating. I have multiple reoccurring meetings that took me forever to book, and now I've been promoted to another role, I have to teach my replacement else how to rebook ALL those meetings that took me hours. I don't have time for this! I have to prepare for my new position. why is it not possible for me to simply transfer the ownership of the meeting to a new person!?!!!